Do you process payroll using Sage 50 CA and are you looking to provide your employees with access to their pay history whereby they can print off paystubs etc.?
Do You Still Distribute Paper Paystubs?
You likely spend a lot of time printing & folding paper into envelopes ... every single pay period. That’s a considerable amount of time and expense.
Want a faster, more efficient way to deliver paystubs after processing payroll?
Go electronic with solutions such as epost from the Canadian Government which allows the management of bills, pay stubs and bank statements.
Sage City user @AndrewS45 shared that "Epost works well for sending documents like T4s to ex-employees long after they have left the employer."
More details for users or employees
epostTM gives users the power to organize your money statements and bills, for free. Make payments easily through major banks, and subscribe to statements from companies, employers and municipalities.
Why use epost?
Organize your statements and bills with your epost inbox. Get the mobile app.
Other 3rd party options employers can use
Meet InStaff
Extend the functionality of your Sage ERP and payroll system with InStaff.
InStaff is a cloud based, online self-serve employee portal, a central hub, where employee paystubs, all of your company's manuals, policies and procedures can be stored securely to be accessed anywhere, anytime.
Employees can see their pay history online, and there's a company directory feature where employees can find other employee's updated contact information easily or view company announcements. InStaff is a modular product where you can choose only the features that will benefit your company. You can reduce the complexity and cost to meet your needs.
Austin Yin from InStaff tells us that they've "expanded capabilities to integrate with almost any Sage payroll system that generates PDF paystubs, including Sage 50."
Note that at this time, InStaff's interface is only available in English. If more French speaking users make the request however, the team would be open to making this request possible.
Available Modules
- Pay History & Paystubs Online
- Company Documents & Files Management
- Employee Directory
- Company Announcements
- Private Employee Files
- Time-Off & Vacation Requests
- Time Tracking / Timesheets
InStaff is also:
- Compatible with Sage 100, Sage 300 and more!
- Importing of InStaff timetracking entries into Sage 300 Payroll Timecards is also available.
Whichever system you select, you will need to generate PDF copies of your employee's paystubs
How to print PDF Paystubs in Sage 50 CA
In this example, we've gone to the Employees & Payroll menu > Paycheques icon to find a Paycheque that's been created and one that we want to create a PDF paystub for individually.
After clicking on Find Paycheque, either pull a full list by clicking on OK, or input some more specific criteria like the employee's name, etc.
We clicked OK then selected the first item on the list. Once the Paycheque window opens, visit the File menu> Print.
Select a folder / location for saving the paystub file, we selected the desktop. Make sure to select the "Save as type" as "PDF Document" and label the file name before clicking Save.
The outputted file that can be uploaded to a service like ePost or InStaff will look like the below:
Thanks for reading!
For more resources visit: Sage Product Support Resources for help with products in North America
