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When Confirming Goods on a POP Return, can we be able to ‘choose’ which stock is returned to the Supplier. [Currently only possible if the stock item is made traceable and Actual costing method is used.]

With Purchase Order Processing it is quite common for the stock to be invoiced before receiving it, therefore in this type of example once the stock is received it becomes part of the overall stock system. If a mistake has been made, or some goods are faulty, it is difficult to reverse the effect that stock has already had on the system. A POP Return can be raised for the relevant quantity, but if your costing method is FIFO, it’s going to use the oldest stock on your system when despatching back to the Supplier, potentially creating temporary imbalances between Stock and Nominal ledger.

christopher hall

  • Alternatively - Would like to be able to amend POP Goods Received after the invoice has been recorded.

    Currently, if a mistake is made, for example, the wrong purchase order has been processed then it is only possible to amend the purchase order if the invoice has not been recorded. Quite often the recording of the invoice is just actioned as part of the goods received process, rather than at a later stage, which then prevents the user from correcting their mistake.

    The only real alternative is to process a purchase return, this would be fine if there is no other stock in the system, or if you are using Average\Standard Costing or traceability with Actual Costing. However, when using FIFO costing it can create a temporary imbalance between stock and nominal as this affects the oldest stock in the system and what you are likely to be trying to affect is the most recent stock received. 

*Community Hub is the new name for Sage City