An Invoice Was Entered Without Using PO and Isn't Showing as Invoice Received

Question

I had entered an invoice in AP &rarr; Invoice Data Entry instead of using PO &rarr; Receipt of Invoice Entry. When I run the Open Purchase Order Report. The PO is now Backordered and it shows as the item being ordered and received, but not invoiced. The invoice was paid a couple months ago, so I can't just reverse the invoice and re-enter it into PO. It won't let me use the same invoice number, it pops up the error message "This invoice already exists for the selected vendor. Do you want to delete this entry?" Creating a new invoice will put it back on AP and it was already paid. How can I close out this PO?

BigLouie · Accepted Answer

Do a receipt of invoice in Purchase Order and post. In AP go into Invoice Data Entry and enter the invoice number you used in Purchase Order Receipt of Invoice. It will ask if you want to adjust and answer yes. Then adjust out using the same GL code you used when you entered the invoice in AP the first time.

Sage 100

An Invoice Was Entered Without Using PO and Isn't Showing as Invoice Received

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