Documenting payments made outside of Sage 300 to vendor information

Question

I'm not sure if this will make sense, so please bare with me. 
 I made a payment with our bank via ach to pay for a larger invoice. Is there a way to document this invoice in sage 300 and mark it as paid so that it reflects on the vendor profile? We don't have the bank info set up; we print checks exclusively through sage. I just want to be able to see in the future that this invoice was paid but not have to physically print a check. We have always just ended up creating a JE to document all credit card and ach payments, but they don't reflect in already set up vendors, so we have to do some digging in different places to see if particular things were paid. 
 I hope this make sense. Please let me know if there is anything that should be clarified better!

Jim Love · Accepted Answer

Enter the payment like any other. If you use a Check type payment code for ACH payments, simply uncheck the "Print Check" checkbox and enter something like the date in the check number field. Setup a Credit Card type Payment Code (in A/P Setup) for credit card payments. We avoid the Cash and Other type payment codes due to the confusion of the G/L Account field that those open, which you typically would not want to use, but often entry clerks feel compelled to enter an account just because the field is there. 
 You can either enter and post an invoice first, or use the "Misc. Payment" Transaction Type, in which case the system will automatically create a corresponding invoice entry for the payment. The primary drawback to miscellaneous payments is that the invoice created is dated with the payment date.

Sage 300

Documenting payments made outside of Sage 300 to vendor information

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