Cost Code vs Inventory Items

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We just converted from QuickBooks Premier Contractor to Sage 50 and all my cost codes from QuickBooks came over as "Inventory Items".  I'm assuming I'll need to manually enter all of these to correct them.  what's the drawback to just using the Inventory List as my cost codes?

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  • 0
    verified answer

    I'm assuming that the cost codes converted as non-stock or maybe service items, but not as stock items. In that case the main difference is that inventory items control which GL account a transaction post to, but they don't show up on job reports. On the other hand, cost codes appear on job reports but they don't affect which GL account a transaction posts to.

    Many job reports can be sorted by GL account, so if your reporting needs aren't very complex using Item IDs might give you the reporting you need. However cost codes provide a further level of breakdown with phases (you can't use cost codes if you don't use phases) allowing you to get more detailed reports that you can just with GL accounts.

    Take a look at some of the job reports in one of the sample companies to get an idea of what's possible. Be sure look at each report's options to see how it can be sorted and summarized. That should help you decide if you want to take the time to set up cost codes.

  • +1 in reply to StephenC
    verified answer

    Thanks so much, I appreciate the reply.  We're setting up the cost codes.  I need to model our phases to understand the best structure for reporting.  

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