Cassie. There are a few ways you could choose to record this. If you are recording the credit card statement in AP as a whole when it arrives, you can go ahead and code that personal transaction to a balance sheet account. Something like, "Personal expenses". The account will be debited when the charge on the credit card is recorded. When the employee reimburses the company, the check can be deposited and then the credit can be recorded against that "Personal expenses" account.

Hi Cassie Dixon,

Since it looks like you are using Sage 50 US, I am going to move this post to that Support Group so that other users of this software will see it and can offer you their thoughts and insight. The suggestion below by Gabrielle K should still apply. 

In other words as well- a slightly different method of handling the situation: When an employee charges personal transactions to the company credit card, you can record it as a liability to the employee. Here's a concise guide to the general process:

1. Recording the Personal Expense:

   • Debit (increase) the relevant expense account (e.g., Travel, Meals, etc.)
   • Credit (increase) a liability account, such as "Employee Payable" or "Due to Employee"

2. When the Employee Pays the Company Back (e.g., with a check):

   • Debit (decrease) the liability account, such as "Employee Payable" or "Due to Employee"
   • Credit (increase) the bank or cash account where the funds are deposited

Here's an example with some context:

1. Personal Expense Transaction:

   • Debit: Travel Expense $100
   • Credit: Employee Payable $100

2. Repayment from Employee:

   • Debit: Employee Payable $100
   • Credit: Bank Account $100

This process ensures that the company's books accurately reflect the transactions, and that the liability to the employee is cleared when they pay the company back. It's advisable to consult with your company's accounting policies or a professional accountant to ensure that this approach aligns with your specific procedures and regulations. Hope this helps!

Warm Regards, 

Erzsi