uncashed payroll checks

SUGGESTED

I have two payroll checks that the employee has not cashed, 1 from Nov. 2022 and 1 from Jan. 2023, despite

repeated requests. So they have been outstanding a long time on my reconciliations.  He no longer works 

for the company since May 2023. How do I correct this and how does it affect my 941's that I have already

filed and paid against these checks? I would like to correct this by the end of this year.

  • 0
    SUGGESTED

    Make a journal entry and write off the checks in the current period.  Debit the checking account for the net check total and credit the wage expense or whatever you prefer, then clear both checks and the journal entry in the bank rec.  If you void the checks it will affect the 941 and taxes but technically this wouldn't be a void.  Most states require the checks to be impounded but I know many clients write off the uncleared checks after a year.