Hi Nichole ,

Thanks for reaching out. To process a refund for an employee's PreTax Aflac Deduction, you will need to set up a negative deduction in your payroll. This will offset the initial deduction amount. Here’s a quick guide on how you can do this:

1. Go to 'Maintain', then 'Default Information', and select 'Employees'.
2. Click on the 'Employee Fields' tab.
3. Find a blank field and enter a Field Name for the refund without spaces.
4. Put the refund amount as a negative number in the 'Amount' column.
5. Ensure you select the correct General Ledger account number if it needs to be tracked.
6. Save the changes.

This will create a one-time deduction in the next payroll that will effectively refund the amount to the employee. Please note, if this deduction has tax implications, consult with your accountant or tax professional to ensure compliance.

For more detailed steps on setting up deductions or reimbursements, you can refer to the articles on Sage Knowledgebase:

• How to set up a new deduction or reimbursement that is a flat dollar amount.
• Set up employee reimbursement.

If this helps please mark it as verified :)

Warm Regards,
Erzsi

If I set up this in the default information won't it be applied to all the employees?

You can use the same payroll field that you used for the deduction. Just enter it as a positive number instead of a negative.