There are several options to void stale, old, prior year checks still showing open in the bank reconciliation in Cash Management (CM).

Option 1: Check will not be replaced.

• Void the check
• If it's an instant check go to CM, Transactions, Void Checks by Cash account
• If it's an Accounts Payable check go to AP, Checks, Void Payments, Void Payments by vendor. NOTE: Use the same void date for the check as the date used for the replacement check. When the check is voided the original invoice will be reinstated. IMPORTANT: Using the Void Payments by Cash Account will not restore an invoice that has purged due to months to keep history. You must use the Void Payments by Vendor option to get the option to restore an invoice that has purged due to months to keep history.
• Enter a credit memo to void the original invoice by selecting AP, Invoices, Credit Memo
• Enter the vendor, original invoice date (or within 12 months back)
• Enter credit reference for audit trail such as 'void stale ck #nnnnn '
• Enter the full amount of the original invoice and distribute to the desired general ledger account

Option 2: Check will be replaced.

1. Void the check

• If it's an instant check go to CM, Transactions, Void Checks by Cash account
• If it's an Accounts Payable check go to AP, Checks, Void Payments, Void Payments by vendor. NOTE: Use the same void date for the check as the date used for the replacement check. When the check is voided the original invoice will be reinstated. IMPORTANT: Using the Void Payments by Cash Account will not restore an invoice that has purged due to months to keep history. You must use the Void Payments by Vendor option to get the option to restore an invoice that has purged due to months to keep history.

2. Enter replacement check

• For instant check go to CM, Transactions, Instant Check, enter the same date and GL distribution account as the voided check.
• For vendor check go to AP, Checks, Enter Payments, select the vendor and enter the same date and GL distribution account as the voided check.

If the check was entered as CASH you will not be able to use the Void Check option.

• Use the CM, Transactions, Enter Bank Transactions
• Select 'Credit' for the type of transaction
• Enter the amount of the CASH transaction and the desired date
• Distribute to the desired general ledger account.
• Clear both the CASH check transaction and offsetting credit.