Unapplying an applied open credit and voiding the original payment.

SUGGESTED

I need to void a receipt in AR, but part of it was already distributed as an open credit. Is there a way to unapply the credits and then void the payment? The payment should have been applied to another customer.

  • 0
    SUGGESTED

    Unfortunately, no.  You will have to do Debit Memos to offset the payment to original invoice as well as the other invoice the open credit was applied to.

    To void the customer receipt enter debit memo:

    1. Open AR, Transactions, Debit Memos and post a debit memo
    2. Apply the debit memo to the invoice and click the 'Distribution' button
    3. Change the following fields:
      • Delete the amount from the 'Sales Adjustments' field
      • Enter the amount in the 'Cash Refund' field

    If the customer payment was deposited, to offset the deposit, go to CM, Transactions, Enter Bank Transactions and create a Charge transaction and de-select 'post to G/L’.
    Repost the receipt with the correct date.

    If you have any questions or concerns with this information and how it applies to your specific posting to your program, then I would suggested setting up an appointment to work with a support analyst for further assistance on this issue.

    Sincerely,

    Coleen

  • 0 in reply to Coleen Graber

    I appreciate your response!