Each module will have to be programmed separately. Open Utilities and click on Maintain Parameters. There you can set how long you want data saved.

Word of Warning:  if you choose a lesser number than what you currently have, the next MONTH CLOSE data will be deleted.

Current : 24        New number 12      ==  loss of data in file  

Just an FYI

Vince  

Kym Flock-

The article below includes full instructions and information regarding how to change the months to keep history in each of your modules including General Ledger, Accounts Payable, Cash Management, Accounts Receivable, Inventory Control, Order Entry and Payroll.  I would also recommend making a backup of your company before you make any changes, especially if you are reducing your months to keep history.

How to change months to keep history

I am also including the important note from the article regarding the General Ledger.

IMPORTANT: In the General Ledger module, when you change the history parameters, the change occurs immediately, unlike other modules where the change occurs during the month-end process. The following prompt occurs verifying the change request "OK to change the length of time to keep journal detail/(summary history)? Yes/No ". If you are decreasing your months to keep history, it is recommended to do a backup first.

 Sincerely,

Coleen