Many users who implement Payroll, find that corrections must be made from time to time. Whether it's due to a late time card, a garnishment that did process, or simply a lost check. This is when the distinction between Deleting and Voiding must be explored.

As defined by the software:

A check can be deleted only if it is not printed, accrued, or posted, in which case, it must be voided using Void Checks. Manual checks and checks that have been direct deposited (or that included a partial direct deposit) must be voided using Void Checks. These types of checks cannot be deleted using Enter Checks even if they are not printed, accrued, or posted.

This means that checks that have a status of New or Processed can be deleted using Tasks, Enter Checks. These checks will always reside in your New.prt file as checks with a New or Processed status are not and cannot be posted yet. The process of Tasks, Void Checks will always be used once a check status is changed to Printed, Manual, or any variation of Accrued. These checks can reside in the New.prt (Unposted) or Current.prt (Posted) files.

We recommend looking over article 20440 (How do I void a Payroll Check or Direct Deposit?) and 18874 (How do I delete a check in Payroll?) in our Support Knowledgebase once logged in with your registered company login.

Do you get stuck when deciding which workflow to use? Let us know!