Debit Cards linked to checking accounts

Question

How can I set up Debit Cards that are linked to our checking account since you can not use subaccounts on cash general ledger accounts? I do not want to set them up as credit cards, because the purchases on these debit cards are the same as if we wrote a check out of the checking account. I do however, want to track what each card (employee) is purchasing. All I can think to do is set each card up as a vendor and make sure to pay it out of the correct checking account. Does anyone have an other ideas on how to handle this? Thanks!

Char DeLange · Accepted Answer

Absolutely! It's all in how you code them. To job cost you must use a WIP or Direct Expense GL account, and then provide the job #, cost code, cost type and amount if you want to break it down

Char DeLange · Answer

Hi Lilah 
 Great question! 
 If you want to track each card separately, I would look at Wright Office Solutions ( www.wrightoffice.com ) Sage 100 Contractor Add-Ons: Bank and Debit option. It can also work for Debit Cards. You download the file from your bank. Then you can modify or replace the transaction # with your own format (for example: AMEX-Dave-001) so that you can identify them by card. Once imported, they will be available in your bank rec window, and you can sort by transaction # so that those debit card transactions are grouped together.

Sage Construction & Real Estate

Debit Cards linked to checking accounts

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