Out software is centered around jobs, so no there is not a way to book an AR invoice that is not tied to a job.

That being said, your info is a bit confusing.  When the vendor shorts you a widget, you short pay their invoice for the correct amount.  End of story.  If you didn't catch it until later, then enter a credit against the job and the vendor and take that credit on the next check.

No entries or fake checks to clearing account.  If you enter a credit on a vendor that has no other activity, and later they send you a refund check, that is when you enter a new positive invoice against the vendor but you book it to the checking account (not job expense) so that the entry acts like a deposit.  Then set the two invoices to pay, and book them using the new "manual check" option in 4-3-2

When you short pay the invoice, how do you clear the remaining balance to remove it from AP?

If you haven't paid it yet, then just adjust the invoice.  Or create the credit now, and pay it on the same check.  This will identify it as a deduction or backcharge

Okay. That all makes sense to me. But I guess at the end of the day, you cannot create a receivable for non job related items. And also, if you pay a vendor and then agree the vendor needs to return some of the funds, there is no way to actually create an invoice to send to them from Within sage. It must be done in PDF etc outside of sage ?

I appreciate your feedback. It all make sense. I guess im trying to determine a method for keeping track of when a vendor owes us a check. It seems to happen a lot where after their work is done, we might agree that due to an issue they owe us a small amount of money back. I would like to be able to keep track of that to know if we haven’t gotten the check. 

Use the vendor credit invoice. Enter it and print it. You can customize the form it prints on.  And if it was for a job then credit job costs. 

Sorry I was not clear.  By short paying I meant you enter it at the lesser amount.  OR you enter it at the full amount and then enter a credit for what you did not get.

YES!  This is what I need.  But I can't find it. I would love to know where the "vendor credit invoice" is.  How do I get to that?  It doesn't appear to be a standand Report.  I don't know how to create one.  Do you have one you could share?

This would solve SO many problems!  

YES!  This is what I need.  But I can't find it. I would love to know where the "vendor credit invoice" is.  How do I get to that?  It doesn't appear to be a standand Report.  I don't know how to create one.  Do you have one you could share?

This would solve SO many problems!  

To create a vendor credit, its the same window as the invoices but you put a negative qty.  That creates a credit.

Thank you, Char, but I know how to create the credit.  I'm trying to figure out how to create an INVOICE to send to the Vendor for that credit.  When you said "print it," I thought you meant there was a form that would create an invoice you could send to the vendor, showing how much they owe us.  But when I print it, it comes up as an invoice billed to us (not the vendor), asking to pay a negative amount - which looks like a credit memo. Neither our vendor nor I want to subtract what they owe us from another invoice that I owe them.  They want a separate invoice from us.    Sage only allows me to create an invoice that bills a JOB.  I need to bill a VENDOR, about a job.  

OK sorry.  You will likely need to modify the AP invoice form for it to look right, but that would be from the printing screen.  Be sure to include the yellow notepad at the top of the window as part of your form so the vendor gets enough information to process it on their end.

Otherwise, send them the 4-1-2 AP invoice list for that vendor highlighting the credit.