New Payroll Admin Security

SOLVED

Has anybody else experimented with the new Payroll Admin Security function in v.24.1?

When I assign security, I see that the Salary and vacation accrual fields turn pink.  I assume that these should be the hidden fields for users who do not have access.  But when I check the 'require payroll access' box, and login with an account that doesn't have access, then entire employee record becomes unavailable to access.

Has anybody else run into this roadblock, or am I doing something wrong?

  • 0

    Hi Richie. The new feature is working as designed. When an employee has the "Require payroll admin access" box checked, only users designated as payroll admins will be able to access that employee and any records or data associated with that employee. If the Salary and Vacation fields were pink, it probably means you had set field level security on them, which is a different function from payroll admin security. See KB article 115640 for an explanation of payroll admin access.

  • 0 in reply to ghollister

    OK.  Though that doesn't really seem how the function is described in the release notes.

    "After you turn on Payroll Admin security, all users need Payroll Admin access to view any but the most basic payroll information for employees marked with the Require Payroll Admin Access option,"

    That implies that some of the employee information is available to view.

  • +1 in reply to Richie
    verified answer

    To clarify, what that means is a non-payroll admin can see those employees in the employee selection window (clicking the selection arrow or pressing F5 in the employee field in various windows) but only basic columns will be visible. You however cannot select that employee from the list and pull up the full record.