I set up recurring JE's in 1-4 using banking category of check so they appear in the right section for the bank recs.  I set the cycle for 7days if its weekly and the date updates after I post them.  The only thing you have to update is the amounts each week.  I have mine as one record for EFTPS and one record for State.  And my GL accounts are broken down by subaccount for each tax.  Hope this helps.

I also do this for any automatic withdrawals from checking.  And use recurring payables for employee medical, union benefits, insurances, rent, etc.

I do not use 5-4-1 and 5-4-2 until I'm ready to file for that quarter. To make my biweekly tax payment, I use 5-1-3-19 for federal, and just type in the check date. That particular form that comes up, I just save it as a pdf to my payroll tax file. Now I  know how much to pay.

I do not go to AP invoices 4-2. I go straight to 1-3 journal transactions. I have a template that I use. My template looks like this: debit amount is pulled from my payroll taxes payable with the subaccount whichever I'm paying. the credit account is my checking account for the same amount as the debit.

Then I go to the federal online payment system EFTPS, make my payment. When the final screen comes up, I do not print, instead i create a pdf and save it to my payroll tax file.

I save my pdf files to my payroll tax file. Here's how I name them to keep them straight. Say I'm making a payroll tax payment for 10/13/23. I save the report pdf as 10-13-23 report (meaning it was created by sage). I save the EFTPS payment as 10-13-23 payment (meaning I paid the tax and this is my receipt).

I hope that makes sense. Let me know if you have any questions and I can send you screen shots of how I do it. It's super fast.