Generate Accrual Entries in Payroll

Who uses Generate Accrual Entries in Payroll and what does it accomplish for you? Are you using Period End Date or Check Date as your Accounting date?  We use Period End Date, which I do not like because you may have a check date in the next month.  Then General Ledger does not sink with Cash Management because of the different dates.  Are there procedures you use that will take care of this?

I am not sure if using this would help. 

  • 0

    When I got here we were using PE Date as the accounting date.  It made everything extremely confusing.  Once we changed to Check Date, I started using the Generate Accrual Entries function every month and it works like a charm.

  • 0 in reply to AnitaB

    So you only do it on the last payroll of the month?  Or only months that get split?  We have weekly payroll that ends on Sunday and paid on Wednesday.  So this month would be a good month to try.  What happens to Job Cost entries?  The accrual only effects Gross Pay, correct?  So, does the Burden post in the following month with the check date?  Is that an issue?

  • 0 in reply to Tweems

    So I would process payroll, and before you run direct deposits you generate accrual entries.  You can choose either period end date or enter an accounting date to base the accrual on.  The job cost entries post to the jobs as it normally would - and you are correct, the burden posts in the following month.  It has not been an issue for us because it's more important to me to get the gross pay dollars into the correct month.  For a partial month (example PE Date July 1st)  I would generate accrual entries and choose accounting date to base my accrual because you can select the accounting date to use (I used 6.30.18) because if I had chose PE date it would have posted in July.  Once you start you will love it - it makes the accruals really simple and I feel like my job cost is much more accurate at month end.

    I set the payroll accrual account up a long time ago so I don't remember what I did for that, but it always agrees to the payroll register when the auditors want to see it at year end.