Operating Budgets is a detailed projection of what a company expects its revenue and expenses will be over a period. This document serves as detailed explanation on how you can use operating budget on X3 12. It will cover bother the set-up and processing of an operating budget.

Looking at the setup

We need to ensure that the setup is correct:

Navigate to Development> Development setup> Activity code.

Ensure the Operating Budgets activity codes are active.

On Setup:

Setup> General parameters> Parameter Values> GDD Chapter> GDD

Create a new budget, navigate to:

Setup> Financials > Budgets

Ensure it is ticked for operating.

Ensure that the operating budget workflow setup is done, see link below.

https://www.sagecity.com/za/sage-x3/b/sage-x3-support-insights-ame/posts/workflow-on-operating-budget

 Create an Entity, navigate to:

Operating Budgets> Budgets management> entity

You can create a reporting entity and a reporting entity.

Operating Budgets> Budgets management> Project

Create a Budget Envelop, navigate to:

Operating Budgets> Budgets management> Budget Envelope

Before creating Budget lines, we need to ensure that the budget accounts that will be used are ticked for budget tracking and are linked to the Envelop and Entity dimensions.

Navigate to Common Data> General accounting tables> Accounts.

Now you can create the budget lines by navigating to:

Operating Budgets> Budgets management> Budget lines

Now you can submit for Approval:

Navigate to: Operating budgets> Approval management> Submit for approval.

You can also submit for approval on the envelop and budget lines.

To approve the navigate to:

Usage> Usage> Workflow monitor> All > select the date.

Select the record you need to approve, click on the action button, signature and validate.

Now you can start processing.

Navigate to: Purchasing> Purchase request

This will result in a new Pre-commitment on the envelop.

Now you can create an order. Either by clicking on orders at the top of the purchase request screen or navigate to:

Purchasing> Orders> orders

This will result in the amount moving to committed on the envelop.

Now you can create a receipt for the order:

Purchasing> Receipt> Receipt> Select the receiving site and select the order.

Now you can create an invoice.

Once the invoice is posted, the actual amount will be updated on the envelop.

Thank you.