Subcontract Agreement with AIA (or equivalent) Form

Posted By bigmike0601 over 8 years ago

Hi everyone,

I'm new to this software. I'm a GC and have a job created that require 3 subs doing work and i'm performing a small amount of work as well. I've got two of the subs in the system with their price, thats it so far. I want to issue them a subcontractor agreement on AIA paperwork so they'll sign and start ordering materials. How do I do this? When I go to subcontractor agreement there is no AIA documents there. Please help.

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0 smenard over 8 years ago

When you say you've got two of the subs in the system with their pricing, is that in the 'Subcontract' module (6-7-1), or where specifically do you have them entered with their pricing? You would then have to create/add a subcontract agreement form and/or report to use in the 6-7-2 screen, after you've created the actual subcontract in 6-7-1.
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0 smenard over 8 years ago

When you say you've got two of the subs in the system with their pricing, is that in the 'Subcontract' module (6-7-1), or where specifically do you have them entered with their pricing? You would then have to create/add a subcontract agreement form and/or report to use in the 6-7-2 screen, after you've created the actual subcontract in 6-7-1.
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0 bigmike0601 over 8 years ago in reply to smenard

Can I buy ready to use forms from somewhere that I can load into sage to make this easier? I realize AIA is copy protected, but surely there are similar forms out there that arn't. Where can I find an A401 form that is ready to go in sage and then how do I upload it there?
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0 Kathy Gotzenberg over 8 years ago in reply to bigmike0601

I believe you have to buy the forms directly from the AIA organization...you'd still need to design the "fill in the blanks" in S100 form design.
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0 bigmike0601 over 8 years ago in reply to Kathy Gotzenberg

Really, wow, i'm kinda stumped on this one. We do government contracting and use many different AIA forms. Surely, there must be a 3rd party out there selling all the AIA 'type' forms that integrate with and print from sage on plain white paper. Is this a totally foreign idea? Am I missing something here?
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0 Kathy Gotzenberg over 8 years ago in reply to bigmike0601

Yeah, I hear ya! The AIA is a professional organization that sells their copyrighted forms (and software) to make a profit. So this prevents software such as Sage from integrating the forms into their software without penalties. As I mentioned before a custom form design that would "fill in the blanks" could be designed for you to use in Sage 100 (you'd need to purchase the blank forms from the AIA).
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0 jamesrshoemaker over 8 years ago in reply to Kathy Gotzenberg

Progress Billing 3-7-51, 52, 56, & 57 all print to AIA forms. So the forms are already integrated into the software. I think we need a better answer to the question: why doesn't Sage provide AIA forms for Subcontracts?
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Subcontract Agreement with AIA (or equivalent) Form

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