We used to send out on plain paper however with the new wage theft laws we found that some banking and loan processing companies did not accept the plain paper forms.  We had to use direct deposit forms with headers and our company name and address to be accepted as a valid document.

We upload a text document to our banks online portal. I'm asking about a direct deposit report to give to our employees each week in lieu of a check form.

Correct, our employees were finding that the plain paper documents they received were being rejected by financial and legal firms.  We had to switch to a printed check form to avoid being rejected.  Also certified payroll proof of payment was not allowed on plain paper documents either.

So is PrintBoss not an option?  It is a 3rd party software that I have noticed several companies using as an alternative to handing out direct deposit pay stubs.

It generates the direct deposit advice and emails it to the employee.  Just curious since you mentioned plain paper documents were not accepted (in some instances).

We actually had to have a Crystal report designed for us, there was no other option.

I actually got a quote on having a Crystal Report made for us, but luckily I found this KB article before I spent the money: https://support.na.sage.com/selfservice/viewdocument.do?noCount=true&externalId=57355&sliceId=1&isLoadPublishedVer=&docType=kc&docTypeID=DT_Article&stateId=34821&cmd=displayKC&dialogID=1425340&ViewedDocsListHelper=com.kanisa.apps.common.BaseViewedDocsListHelperImpl&openedFromSearchResults=true

I may have to edit the report a little bit to show our employee's remaining vacation hours totals, but other than that, the reports linked on this article are exactly what I was looking for.

That's strange. My wife works for a very large bank, and most of their employees receive direct deposit notification by email. Strange that they haven't run into that.

It was just more economical for us to have printed direct deposit forms instead of buying another program.  What would really be a benefit is for SAGE to have the ability to send directly to a site that employees could log into and get their own information when needed.  We are trying to find an "interoffice" program that will work with little cost investment.

I looked into Sage MyAssistant, but it's very expensive for just a means to send out pay stubs. I haven't heard of PrintBoss before.

hh2 Remote Payroll is what we're using. They do have an add-on where employees can retrieve their paystub information through the app. Still, I was looking for a cheap option that I could do myself.

Our next step is direct deposit for accounts payable, are we going to run into the same issues with that module?  Does anyone know?

Is there anyone currently using PrintBoss who could provide some feedback to me on whether they like it, and does it work for the employees when they need to provide a copy of their paycheck for income verification, etc.

It is only $795 to purchase the software, and then about $100 per year for maintenance.

Is there anyone currently using PrintBoss who could provide some feedback to me on whether they like it, and does it work for the employees when they need to provide a copy of their paycheck for income verification, etc.

It is only $795 to purchase the software, and then about $100 per year for maintenance.

I have implemented PrintBoss at several clients for this purpose and for check printing.  It's a very easy to use add-on that once you have defined your banks and forms, it draws the form to print to plain paper or blank check stock.  You can email direct deposits to employees and remittance advice to Vendors in which you pay electronically. 

The added benefit is as all these mergers with banks happen or fraud on an operating account requiring closure, it makes it easy to change bank account information so you no longer need to order new forms.  Just go into the software and change the Routing Number and/or Bank Account Number.

It is acceptable to Financial Institutions because it is an actual paystub with all the required elements, boxes, totals, etc.

If you would like any additional information, you can contact me offline at [email protected]

John McLagan
Consultant
Johnny on the Spot

I was told with PrintBoss you could also setup make the forms available on a website so each employee could go to the website and print out their own paystub as needed. I'm not sure what the difference is between emailing and a website but it sounds like both are options.