Accounts Payable Module

Question

We have an invoice on the system for $6000, we did a partial payment for $5000 and now we do not owe the remaining $1000. 
 The system is not letting me delete the remaining balance on the invoice without voiding the check first and then delete invoice. 
 We obviously do not want to delete the invoice since the payment for $500 is legit. Is there a work around to get this balance off the system. 
 Thanks, 
 Tom

Art Minds · Accepted Answer

You can use AP > Tasks > Change Invoices. From the Change Invoice screen, enter the Vendor ID and the invoice number. Change the Invoice Amount to the amount already paid. If you see a column for "Accounting Date" change the date to the date you want the reduction in the expense to be posted. 
 In the distribution section, if you have only one distribution line, and no Retention on that line, you can change the amount of the distribution to the amount paid. 
 When you click accept distribution and accept invoice, you will be prompted for the date you want to use to reverse the original entry. Choose the "New Date" (date that you entered in the "Accounting Date" field). If your AP settings are such that the invoice date is automatically assigned to the accounting date, you may need to change the invoice date. 
 If your invoice and distribution had retention, your adjustment becomes somewhat more complex. Check out this KB article for details to handle that situation: https://us-kb.sage.com/portal/app/portlets/results/viewsolution.jsp?solutionid=222924250017501&fromemail=true 
 Art Minds Independent Senior Consultant Pasadena, California

Sage Construction & Real Estate

Accounts Payable Module

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