Hi Tommy1311,

You should be able to enter an AP Adjustment Batch to reduce the remaining Invoice Amount.. 

You can enter the Adjustment at the time of entering the payment batch.. by clicking the Adjust button at the bottom..

but if you don't do that at the time of payment.. you can go to Adjustment Batch List and enter an Adjustment to reduce the remaining balance to zero.

Post the Adjustment batch..

Regards,

David Crampton

Sage 300

Where do I find the Adjustment Batch List to make this edit. Invoice was entered in system in 10/23 and partial payment was made in 02/24. 

it's a separate Transaction Icon.

Your list there looks very different from mine. I can not seem to locate that Adjustment Batch List.

I am using A/P version 23.2.1

I presume you're using Sage 300 ERP?  or are you using Sage 300 Construction (CRE)?  

Sage 300 Construction (CRE)

ok.. that makes more sense.. I'll transfer this post to the CRE Forum..

OK thanks, didn't realize I was in the wrong forum...

Any help with my issue would be greatly appreciated....

You can use AP > Tasks > Change Invoices.  From the Change Invoice screen, enter the Vendor ID and the invoice number.  Change the Invoice Amount to the amount already paid.  If you see a column for "Accounting Date" change the date to the date you want the reduction in the expense to be posted.

In the distribution section, if you have only one distribution line, and no Retention on that line, you can change the amount of the distribution to the amount paid.

When you click accept distribution and accept invoice, you will be prompted for the date you want to use to reverse the original entry. Choose the "New Date" (date that you entered in the "Accounting Date" field).  If your AP settings are such that the invoice date is automatically assigned to the accounting date, you may need to change the invoice date.

If your invoice and distribution had retention, your adjustment becomes somewhat more complex. Check out this KB article for details to handle that situation: https://us-kb.sage.com/portal/app/portlets/results/viewsolution.jsp?solutionid=222924250017501&fromemail=true

Art Minds
Independent Senior Consultant
Pasadena, California

Thank You that was the trick!!